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Welcome

Congratulations on your election to be your state library association's Chapter Councilor. (If you are interested in becoming an Chapter Councilor, . See also .)

The Chapter Relations Office welcomes you to the and Chapters partnership and would like to introduce you to the resources available to help you fulfill your role as Chapter Councilor.

Information on this page addresses many of your formal duties, as well as directing you to important resources. Please read carefully the welcome letter sent to you by the Council Secretariat. See either or for links to resources for , activities related to , and more. See also , , and , or find them all at .

Return to .

Resources, Chapter Conferences, Resolutions

| Basic Resources for Chapter Councilors | Additional Chapter Leaders | Additional Resources | | Your State Library Association's Annual Conference | Frequently Asked Questions | | |

Find .

Basic Resources for Chapter Councilors

Overview of duties and responsibilities, covering business e-mail and Midwinter Meetings and Annual Conferences. See also (PDF).

Each current or outgoing Chapter Councilor will provide the Chapter Relations Office with current contact and election information.

Prepared by the Council Orientation Committee.

List of Chapter Councilors with contact information.

Council Charge and Composition

List of all Councilors with contact information

Council documents since 2008

Blogs maintained by Chapter Councilors

Additional Chapter Leaders

Mission, roster, and more.

Information to help Chapter Presidents and Presidents-elect.

Contact information for Chapter leaders, including presidents, presidents-elect, councilors, and executive directors, and more.

Additional Resources

CRO supports 's and Chapter's library advocacy efforts by working with other units and other groups.

Includes Chapter, Affiliates, and Division conferences, institutes, workshops, religious holidays, and more.

The and Chapters Partnership explains how the and Chapters partnership works.

A useful resource to share ideas and information across Chapters.

Select MW and AC schedules for Chapters.

Mission; Core Organizational Values; Key Action Areas; and Strategic Directions: Advocacy, Information Policy, Professional and Leadership Development, and Equity, Diversity, and Inclusion.

Free webinars presented by the Chapter Relations Office and the Office for Library Advocacy.

Forum held at Midwinter and Annual Conference provides a full agenda on a variety of topics to help prepare Chapter leaders to lead their association.

If you think the can help libraries affected by natural disasters in any way toward recovery, please contact the CRO.

The Office for Diversity, Literacy, and Outreach Services has created Libraries Respond as a space for us to help keep current events in conversation with libraries' ongoing work in and commitment to equity, diversity, and inclusion. This page will be a resource for the library community to share information, find resources, and connect as they serve their communities. Follow #LibrariesRespond

Links to units and topics, such as key action areas.

Links for following CRO on Facebook and Twitter, subscribing to e-lists, Connect, and member and student member blogs

Each year Chapters complete an online survey to provide an overview of their past year's activities.

Free webinars on advocacy, Chapter leaders orientation, Money Smart Week, and more.

Revised each Midwinter Meeting and Annual Conference by the Council Secretariat.

Your State Library Association's Annual Conference

Shared information about and resources to help in planning and accomplishing Chapter Conferences.

Chapters share with each other how they address common issues.

Promotional Materials Order Form (DOC; aka promotional materials at state conferences), which is used to order materials for Chapter conferences.

As the representative for your state, you are also in the unique position of being able to help reach potential members in your state.

Explains the and Chapters business partnership, notification of intent by and its units to hold Annual Conferences, Midwinter Meeting, or other events, and host and contiguous Chapter benefits when holds an Annual Conference or Midwinter Meeting in a state.

A listing of upcoming , Chapter and Affiliate Conferences.

Frequently Asked Questions

These answers are found in the . See also . See also .

After I'm Elected, What Do I Do?

1. Contact Mariel Colbert, Chapter Relations Office, and Marsha Burgess, Council Secretariat, to inform them of your election.
2. .
3. Know when your term begins as a voting member of the Council. Although Bylaws, , states that "all elected at large, divisional, and roundtable councilors, except those elected to fill vacancies, shall serve terms of three years, commencing at the adjournment of the final Council meeting of the annual conference following their election," Chapter elections are held throughout the year, including in May and June. Therefore, Chapters themselves decide when a Chapter Councilor's term begins and ends. For example, a Chapter Councilor elected in June 2014 may begin his or her term at the 2014 Annual Conference. Since all Councilors' terms are three-year terms, the term of the Chapter Councilor in this example ends in 2017. Again, the Chapter may decide to allow this Councilor to continue through the 2017 Annual Conference or choose to allow the newly elected Chapter Councilor (June 2017) to be seated at the 2017 Annual Conference.

Substitutions, Resignations, and Other Vacancies: Can my association appoint a substitute person to represent it on the Council?

If you are unable to attend a Midwinter Meeting or Annual Conference, please notify the Council Secretariat (Lois Ann Gregory-Wood) so she can list you with an excused absence. (See What about proxy voting? immediately below.)

In the case of a vacancy or resignation, please see Bylaw IV, Section 6, which reads:

“A vacancy in the membership of Council representing a state, provincial or territorial chapter, division or round table of the Association may be filled by the chapter or division on an interim basis. Each chapter, division or round table shall accredit its interim councilor to the secretary of the Council in advance of the first meeting after selection. The interim councilor shall serve as a voting member until the next regularly scheduled election or for a maximum of one-year, by which time an election shall have been held in elect a successor.”

In other words, in accordance with the above bylaw, a current Councilor must: (1) resign thus creating a vacancy; (2) your association then appoints an interim councilor to serve until its next regularly scheduled election or for a maximum of one-year; and (3) your association accredits its interim councilor with the secretary of the Council (Keith Michael Fiels) in advance of the first Council meeting.

In brief, an elected Chapter Councilor serves a three-year term. An appointed Chapter Councilor, someone filling in for a Chapter Councilor who resigned, for example, can be appointed for only one year or until the next election held by your association. The Chapter Councilor elected in that election serves a full three-year term.

What about Proxy Voting?

In the absence of Bylaws specifically permitting proxy voting, the legal counsel has concluded that it cannot be allowed.

However, your association could appoint/ask someone to observe the Council meetings and report on them. He or she would then sit in the designated observer section in the Council room. Also, please note that if he or she wanted to speak on an issue under discussion, he or she could seek recognition from the presiding officer and ask for permission to address the Council. The Council would need to grant the person permission to speak.