World on the Move General Information
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Table of Contents
- Questions/Contact Information
- Exhibition Discussion Group
- Use of Programming Allowance
- Exhibition Security Guidelines
- Insurance
- Americans with Disabilities Act
Questions/Contact Information
If you have questions about:
- Exhibit Tour, contact Brian Russell (brussell@ala.org, 312.280.5298)
- Shipping, Damage, or Reports, contact Emily Gallaugher (egallaugher@ala.org, 312.280.5057)
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Public Programs Office
225 N Michigan, Suite 1300
Chicago, IL 60601
Phone: 312.280.5045
Fax: 312.280.5759
E-mail: publicprograms@ala.org
Website: www.ala.org/programming/
Exhibition Discussion Group
World on the Move project directors are members of an on . As a member of the discussion group, you will receive an email when a discussion has been posted by another member. You can also post a message to the group by adding a new thread on the
All local Project Directors for World on the Move are required to have an Connect account to access the discussion group. If you are an member, you can access Connect using your member login. If you are not a member and do not already have an Connect, instructions for how to make a free account can be found .
Please note the is a private group. If you or a colleague needs to be added to the group, please contact the Public Programs Office at publicprograms@ala.org.
To review information about how to manage communication preferences (change e-mail address, set to digest, etc.) visit the page.
The discussion group is a helpful way to:
- Send program updates
- Share ideas, resources, and helpful tips
- Ask questions
- Highlight useful links
- Receive important updates from Public Programs Office staff
Download the Connect New User Guide.
- Additional support using Connect, please review the .
Questions? Contact the Public Programs Office at publicprograms@ala.org
Use of Programming Allowance
Each host site is eligible to receive an allowance of $500 to support costs associated with delivery of human migration themed programs, services, and events directly related to the World on the Move exhibition. These include costs for program instruction, materials and supplies, marketing and communications, catering, mileage, consultants, and staff time.
Permitted programming expenses include:
- Educational materials
- Refreshments during exhibit-related programs/events
- Publicity costs such as advertising, printing, etc. for exhibit-related programs not associated with fundraising
- Childcare during adult programming
- Staff training expenses
- Marketing/communications consultant time
- Program coordinator time
- Instructor costs and speaker honoraria
- Mileage reimbursement
- Program supplies
- Acquisition of related books, DVDs and other media related to the project
The following expenses are not permitted:
- Cash or cash-equivalent incentives or prizes. (Cash equivalents include savings bonds, gift cards, and similar products.)
- Computer technology, including desktop, laptop, and tablet computers and mobile phones
- Expenses unrelated to World on the Move programming, events or services
- Furniture
- Political contributions
- Alcoholic beverages
- Insurance for the exhibition
- To support indirect costs, i.e., general administrative expenses of any kind
When in doubt about expense eligibility, contact the Public Programs Office.
Exhibition Security Guidelines
The exhibition must be displayed in an appropriate and safe environment. An appropriate environment means that the exhibition is not displayed outdoors, in a tent area, or in a temporary building, but in an open area or gallery inside a permanent building. Host sites are not allowed to relocate the exhibit to a different institution or branch of the organization during the exhibition period.
The exhibit should be monitored by staff every 30 minutes during peak periods of use, and every hour during off-peak times. The host should examine the exhibit at the end of each day to determine that all components are in working order and undamaged. The host will report any damage or other important information about the exhibition to as soon as possible after it is observed.
Insurance
The host agrees to maintain responsibility for the condition of the exhibition. Sites will be held responsible for damage to or loss of the exhibition when it is under their control. is not responsible for personal injury or property damage arising from the installation, use, or defective nature of the traveling display.
The host agrees to add an insurance rider in the value of $205,000 on their insurance policy for the time the exhibit is at the host site, or arrange to have the exhibition insured under the host site’s comprehensive insurance for $205,000, and to provide a certificate of insurance or letter from an authorized insurance agent to the Public Programs Office no later than 45 days prior to the exhibit opening day at the host site. Sites should insure the exhibition for 10 days prior to and 10 days following the exhibition display dates.
Please note: The programming allowance may not be used to pay for insurance coverage.
Americans with Disabilities Act
The Americans with Disabilities Act (ADA) (PL 101-336), which went into effect in July 1992, guarantees that people with disabilities shall have equal access to employment, public services and accommodations, transportation, and telecommunications services.
As public service providers, exhibition host sites must make reasonable efforts to give disabled people the same access to information, programs, and resources enjoyed by those who are not disabled. Each host site on the tour will have varying capabilities for providing equal access to disabled people. We urge you to do as much as you reasonably can to make programs accessible to the disabled population. Local or regional agencies that are responsible for services for the disabled may be helpful. We offer the following suggestions to enhance the accessibility of your programs:
- Allow space for wheelchairs in program spaces
- Prepare a large-print version of publicity materials and program handouts
- Provide for signing at programs
- Provide audio versions of texts used in programming
Next page: Logistics
