ࡱ> QSP#`  bjbj\.\. 46>D>D    ,6$,,f||||WWWy,{,{,{,{,{,{,$&.h0P,WW,||,iiij||y,iy,iii|Z ۲N 5i],,0,i0`0i0iW,iYWWW,,_ WWW,d ff  INCLUDEPICTURE "http://www.ala.org/Images/RUSA/sections/stars/stars_bar.jpg" \* MERGEFORMATINET  STARS Executive Committee Meeting I Friday, January 19, 2007 MidWinter Conference, Seattle NOTE: The minutes reflect the actual order that the agenda items were discussed; there is some variation in order and numbering from the agenda issued at the meeting. Some participants had schedule conflicts and needed to present their items early in the meeting. 1. Welcome. Tanner Wray, STARS chair, welcomed attendees. 2. The minutes from the Executive Committees conference calls between August and January were approved. 3. Consent Agenda decision points discussed at conference calls between August and January were approved: 1. Accept Education Committee proposal for STARS-Atlas Systems Mentoring Award to become permanent award. 8/28/06 2. Present STARS-Atlas Systems Mentoring Award at RUSA Awards Ceremony. 8/28/06 3. Transition Boucher Award presentation to RUSA Awards Ceremony. 8/28/06 4. Starting next year, appoint a STARS Awards Committee to select winners for all STARS awards. 8/28/06 5. Include complimentary registration to the ILL pre-conference to the STARS-Atlas Systems Mentoring Award recipient this year. 8/28/06 6. Accept proposal from the RUSA/STARS LAMA/SASS Cooperative/Remote Circulation Task Force to form committee. 8/28/06 7. Nominate two candidates for the Emerging Leaders initiative. 8/28/06 8. Explore ways in which STARS can become active in the Rethinking Resource Sharing initiative. 9/11/06 9. Endorse the International ILL Survey. 10/9/06 10. Accept Organization Committee document of charge, duties, and composition; Approve formation of committee. 11/13/06 11. Include an international ILL practitioner on the Rethinking Resource Sharing Policies Committee [e-mail correspondence 12/06] 12. The Vendor Relations Committee will review established relationships that several STARS groups have with vendors in light of the new STARS committee structure. 11/13/06 13. Accept the International ILL Committees survey as being ready to administer. 1/8/07 4. Cooperative Collection Development Committee (Michael Levine-Clark), presented details for the 2007 program. January 31 is the deadline for any changes to the program description. 5. Rethinking Resource Sharing Committee (Anne Beaubien). Summary of white paper conclusions were outlined. A steering committee has been formed, has developed a charter, and will soon have a website hosted by the Bibliographic Center for Research (BCR). The website should debut in February. A user group is starting work; they will talk with the STARS Research and Statistics Committee. The interoperability group is developing the get it tool and expects a prototype by summer. OCLC has donated money to hire a part time project manager who was selected by the Marketing Committee chair. There will be a forum in April to discuss next steps. 6. Annual 2007 Preconferences and programs a. Yin and Yang Friday Preconference (Julie Harwell). Report summarized program and publicity. Brochure distributed (publicizes both Yin & Yang and ILL 101). b. ILL 101 Friday preconference.(Karen Janke) May need additional volunteers the previous day and the conference day. Tanner Wrays staff may be able to handle some preparation. Karen will get back to STARS Exec if she needs help on conference day. c. [reported as #4 above] d. ALCTSs Making the Sausage: Data Exposure & Exchange and the Shared Task of Making the E-Resource Access Infrastructure Work program. No update. (STARS is co-sponsor). e. Moving Mountains linked national delivery service program. STARS will help publicize the program. (STARS is co-sponsor). 7. Preparation for incoming RUSA president Dave Tyckosons visit to the STARS Executive Committee II meeting. The group discussed questions to pose. Concerns were plans for the vacant RUSA director and assistant director positions and how STARS can help RUSA recruit new members. As a new section, how can STARS have a stronger relationship with RUSA? How can people more easily find STARS on the RUSA website when they join ? How can better help and inform sections of services offered? 8. STARS Website, (Karen Janke, Webmaster). The current system is very cumbersome and it isnt clear when the promised new one will be available. The committee pages need to be enhanced, especially with meeting minutes. Feedback is welcome on how to organize some reports. Send material to Karen Janke, and please name files with no spaces in the filename (underscoring is fine). Agendas should be posted in advance so that others can ask to join conference calls. Discussions should be documented. A future STARS Exec conference call with focus on website organization; it will be scheduled after training on the new system has taken place. 9. Section 108 Study Group Committee. (Charlotte Rubens). In response to questions posed in the Federal Register, this committee drafted a response. Send edits to Charlotte. Set up a conference call to discuss it. There is a March 9 submission deadline. This draft should be compared with the draft statement recently released to be sure there are no contradictions. Do we need RUSA approval before submitting our response? Comments included the need for a stronger conclusion; a statement that the law should focus on the concept rather than on specific technology which will change. A revised draft will be sent to STARS-L. In this case a few longer responses representing groups of people will be better than lots of me, too submissions. 10. 2008 Annual Program Proposal (Joan Stein). Convene a panel of vendors such as ILLiad, OCLC, Sirsi/Dynix, Fretwell Downing, and one or two ILL practitioners. Discuss resource sharing data definitions, collection, and analysis. Discussion included how to cover public libraries and/or small libraries. Exec approved the program idea, but advised that it needs a little more definition and shaping. 11. Organization of STARS meeting times at conferences. 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