ࡱ> vxu#` #bjbj\.\. 4D>D>D HHH84Lh """"ZZZggggggg$;jhl`hVVh""4-h.,!,!,!X""g,!g,!,!^c" pR*HXX`4g[h<h`m$mhcmc$Z&,!ZZZhh XZZZh$$$  INCLUDEPICTURE "http://www.ala.org/Images/RUSA/sections/stars/stars_bar.jpg" \* MERGEFORMATINET  STARS Executive Committee I Annual June 23, 2006 Morial Convention Center 275 4:30 6:00 pm Minutes Attendees: Paula Asch, Anne Beaubien, Mary Hollerich, Karen Janke, Tom Schneiter, Kay Vyhnanek, Tanner Wray Guests: Stephanie Atkins, Margaret Ellingson, Geneva Holliday, Cyril Oberlander, Kristine Shrauger, Nada Vaughn, Suzanne Ward Decisions: STARS will co-sponsor the ASCLA/SLAS Summer 2007 program Creating a Linked Nationwide Library Courier Service. Minutes from the meetings in San Antonio and summaries from Executive Committee conference calls through May 31, 2006, were approved. Mary Hollerich and Lars Leon will draft a charge for a STARS Organization Committee that will be discussed in a future Executive Committee conference call. Tanner Wray will provide a current membership list to Paula Asch so that she can verify membership of those who request addition to the STARS-L list. Agenda items: The meeting was called to order at 4:34pm. Welcome and introductions Anne Beaubien welcomed attendees and each person introduced her/himself. Request for RUSA STARS endorsement of an ASCLA/SLAS proposed Summer 2007 program Brenda Bailey-Hainer Brenda provided the program proposal for the program entitled Creating a Linked Nationwide Library Courier Service. She said the program would basically be best practices for shipping. Mary Hollerich moved to approve co-sponsorship of the program by STARS. Paula Asch seconded. Anne asked that an attempt be made to not schedule the program to conflict with the STARS program which is scheduled from 1:30 to 3:30pm on Saturday. The program proposal has suggested that time slot. Brenda will point out the conflict to the program planners. The motion was approved. Petition for STARS Hot Topics Discussion Group Anne reminded the attendees that there is a petition circulating to create a Hot Topics Discussion Group. The petition needs 25 valid signatures so that it can go forward. Minutes approval The minutes from the January 20 and 23, 2006, Executive Committee meeting and the summary minutes from the conference calls of April 11, May 3, and May 31, 2006 were approved. The summary from the June 14, 2006, conference call will be considered at the Executive Committee meeting on Monday, June 26, 2006. The All-STARS meeting summary notes are not minutes so a question was raised as to whether they needed to be approved and if so is the Executive Committee the appropriate group to do so. Since the notes are a summary of reports of STARS committees they were not approved but Tanner will investigate how these should be handled. STARS Web Pages Task Force Anne took the opportunity to formally thank Karen Janke and the rest of the Task Force members for an outstanding job. The Task Force has completed its charge and will be inactivated as scheduled. RUSA STARS Executive Committee photo Group photos of outgoing and incoming Executive Committees were taken to be posted to the STARS Website. STARS Organization Committee Mary Hollerich and Lars Leon submitted a proposal to the Executive Committee on the establishment of an Organization Committee on June 14. Several questions were raised about the committee. What is its relationship to the Executive Committee? Would it be charged with developing a strategic plan for the Section? Does a section need a strategic plan? Having a plan would be worthwhile and could help determine programs to be forwarded to RUSA. The entire Executive Committee should have input to a strategic plan. Perhaps the Executive Committee and the Organization Committee could work together to create a strategic plan. What should the name of the Committee be? Organization Committee seemed to have more support than Organization and Planning Committee as the Executive Committee is charged with planning for the section. A key charge at this point for this committee would be to maintain the bylaws and create a section handbook. Mary Hollerich said that an Organization Committee should not have primary responsibility for a strategic plan but be part of the process. Development of a strategic plan may need a retreat involving committee chairs as well as Executive Committee and Organization Committee members. Mary added that the Organization Committee might be charged with monitoring the strategic plan. Anne asked if Mary and Lars would be willing to develop a charge for the Organization Committee based on the discussion. Mary said they would be willing to draft a charge for discussion during a future Executive Committee conference call. The work of Mary and Lars on development of this committee is much appreciated. STARS discussion list Paula Asch reported that the STAR-L discussion list has 65 current subscribers and 44 more names waiting to be verified as STARS members. Tanner will get a current membership list to Paula for verification purposes. Recruiting members to RUSA and STARS (RUSA Board of Directors, 2006 document B0638) Deferred. Visit from Diana D. Shonrock, President-Elect, /RUSA Diana joined the group to talk about the coming year in terms of her Presidency. Her theme will be something akin to Reference and User Services at the Crossroads: the Next Generation. She will be working to get interns on every committee in RUSA and its sections. She wanted to know if STARS had any specific concerns. Mary Hollerich asked what Diana saw as her biggest challenges as President of the Association. Diana responded that she wanted to see membership grow and to have move involvement by members. RUSA had only 2 sections that increased in membership in the last years. STARS and RSS have grown. STARS currently has 589 members after being in existence for only two years. Diana was asked to proved statistics on the number of new members that have joined RUSA in order to be STARS members. She will provide that information. Anne Beaubien suggested that the focus of RUSA has become more frontline rather than management so RUSA could need to provide some organizational training. RUSA has a Recruitment Task Force that will be reporting on Saturday at this Conference. There will be a campaign to visit Library Schools so if members know of any that should to be contacted; Diana can find someone to go. New Library School students do want to get involved with and RUSA membership is a good way to start. Mary Hollerich suggested that RUSA be demystified as it is hard to explain what RUSA is all about to someone who doesnt know and its structure. Diana mentioned that the mentor program is improving, increasing from 1 participant last year to 16 this year. Encouraging membership of allied professionals may be a good way to grow RUSA. Mary Hollerich suggested that RUSA might consider a reception at the 2007 Annual Conference. Matters arising Deferred. Meeting adjourned at 5:40pm so that those interested could make it to the STARS Social Hour. 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