ࡱ> hjiq`  bjbjqPqP 4@:: 8888p<< \I    BBBHHHHHHH$KhhMZH$>>$$H  4H(&&&$  H&$H&&CE  Lv8$4]DH I<\IwDM$M4EMEB$X&| BBBHH&BBB\I$$$$  $  INCLUDEPICTURE "http://www.ala.org/Images/RUSA/sections/stars/stars_bar.jpg" \* MERGEFORMATINET  STARS Executive Committee Report of Conference Call July 28, 2005 3:30-4:30 EDT Present for conference call: Paula Asch, Anne Beaubien (Chair), Karen Janke, Celia Livingston, Tom Schneiter, Kay Vyhnanek (Secretary), Tanner Wray Agenda Items: Membership Committee The Executive Committee discussed several ideas that had been proposed by the Membership Committee including a dropped member survey, a welcome letter for new members, a membership directory, and a social dinner. Regarding the survey, the Executive Committee recommended that the Membership Committee draft a survey and recommend a format for distribution, e.g., printed or electronic. All Executive Committee members supported the idea of a welcome letter for new members. It was suggested that the letter be printed and mailed rather than sent by email. Anne will check on funding for mailing and printing. She will ask the Membership Committee to draft a letter and get back to the Executive Committee. In discussing a membership directory several questions were raised. Are there privacy issues involved with posting this information? This question needs to be raised with . The Executive Committee asked that more information be provided about setting up a directory and would encourage its development if it is needed and useful for STARS members. All Executive Committee members appreciated the willingness of the Membership Committee to take on the activity of setting up a STARS social dinner at each meeting. The ILL dinner that has been held in conjunction with the past few meetings has been a good way for people to network. It was agreed by the group that location is more significant than the quality of the food, that there should be a separate cocktail hour as well as the dinner. Joint committees Cooperative/Remote Circulation: At the Chicago meeting it was suggested that a joint task force be established to work on a topic of interest to both RUSA/STARS and LAMA/SASS. The topic suggested was NCIP as it relates to both sections. Some concern was expressed about using the task force format as opposed to a committee. A question came up as to how this group would work on NCIP without duplicating the activities of the Vendor Relations (VR) and/or Codes, Guidelines and Technical Standards (CGTS) Committees. The focus of the joint committee might be on how to set up agreements with consortia with NCIP and then use that as a basis to utilize the data gathered from vendors from CGTS and VR Committees. It was noted that LAMA SASS was very interested in having a tangible outcomea program, a white paper, a publication, an FAQ for the web, etc. After discussion the Executive Committee decided to support the following as a description and charge for a joint committee: Joint committee that reports jointly to RUSA/STARS and LAMA/SASS Co-chairs, one co-chairs appointed by each division/section and 3 people from each division/section on the committee LAMA focus on management perspective and STARS focus on front line service issues Charge: To assess the need for a Cooperative/Remote Circulation Committee that would jointly report to RUSA/STARS and LAMA/SASS. Duration: 2005-2007 with an interim report after one year. This concept needs definition in STARS and vetting with LAMA SASS. Cooperative Collection Development Committee: CODES is in favor of establishing this joint committee. After discussion the Executive Committee decided to support the following as a description and charge for a joint committee: Joint committee that reports jointly to RUSA/RSS and RUSA/STARS Co-chairs, one co-chair appointed by each section and 3-4 people from each section on the committee The committee would meet for the first time at Midwinter 2006 Projects/policies they might address include: Cooperative purchases in region or consortium Infrastructure there to get things quickly. Electronic joint purchase, Shared storage facilities, Build print collections more collaboratively. Think of issues on a macro level. Promote best practices. Charge: To study, promote, and support cooperative collection development and related user service issues. Anne will take this information to CODES as a draft for comments. STARS Meeting Schedule Midwinter & Annual 2006 The current schedule for STARS meetings is set as: Executive Committee meeting #1 on Friday from either 5pm to 6pm or 5:30pm to 6:30pm as allowed by scheduling Executive Committee meeting #2 on Monday from 1:30pm to 3:30pm All STARS meeting on Monday from 8am to 10am Post conference call note from Anne: This is what we agreed on at the conference call. However August 8 I was able to clarify with RUSA the following. Friday - first Exec Committee meeting 4-5 pm. Friday - STARS social hour 6-7; STARS dinner 7pm Saturday - ILL discussion group am Sunday - 2nd discussion group meeting to discuss what additional discussion groups beyond the ILL discussion group make sense am Monday - ALL STARS meeting 8-10; STARS Exec 10-12 (with a break, of course). Group to define Professional aspects of Interlibrary Loan Anne suggested that due to recent events it might be appropriate to set us a task force to define the professional aspects of managing Interlibrary Loan. After discussion Tom and Tanner agreed to develop a charge for a task force to work on this issue. Job description for RUSA Reprevised (draft forthcoming) This item was tabled until the next conference call. Rethinking Resource Sharing There is currently a group outside of auspices that is working on this topic. Gail Wanner and Brenda Bailey Hainer have been collecting input on the issue. This seems an appropriate place to have STARS representation. Anne will contact one of the two and find out if they would be receptive to our participation. If so, we will need to decide how we would proceed. Schedule next conference call The next conference call will be on Friday, September 2, 2005, at 3pm EDT. Matters arising None The conference call was concluded at 4:28pm EDT. 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